Procurement Information
Fair & Open Competition
The City of Riviera Beach provides all vendors fair and equal opportunities to compete in the procurement process. Product specifications are designed to be nonrestrictive and compatible with standard trade practices.
Procurement Thresholds
Informal price quotations are obtained for goods between $1000.00 and $2500.00 unless reasonableness of price can be determined without competition.
For purchases $5000.00 - $10,000.00 written quotations are solicited.
In general, sealed bids/proposals must be obtained on all purchases for goods and services where the dollar amount exceeds $10,000. Bids will be posted to the City’s web page at Rivierabch.com and notices will be published in the legal notices section of the Sunday edition of the Palm Beach Post and other relevant publications as prescribed by applicable laws.
Award
The City will award the bid to the lowest responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality / workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards.
Legal Requirements for Bids and Purchase Orders
All bids, quotes and proposals are subject to the City of Riviera Beach Standard Terms and Conditions. All purchases are subject to the Conditions of Purchase.
Purchase Methods
- Purchase of Goods
Products, supplies and equipment are purchased through competitive processes using the bid thresholds as a guide.
- Purchase of Services
Consultant, professional, and technical services are often obtained through requests for proposal, which consider skill and experience as well as cost in the evaluation process.
- Cooperative Purchasing Agreements
The City utilizes available municipal, county, state and governmental agency contracts at its discretion.
- Sole Source Negotiation
Also called noncompetitive negotiation, this method may be used when competition does not exist or would not be in the best interests of the City. For example, specialized equipment manufactured by only one vendor.
- Purchasing Card
The Purchasing Card is a tool for agency employees to make low-dollar purchases ($749.00 or less) for official agency business needs. It allows for a faster and more efficient procurement of small dollar purchases.
Nondiscrimination
Nondiscriminatory Contracts: The City of Riviera Beach maintains nondiscriminatory provisions in all contracts with suppliers or contractors. Essentially, the provisions prohibit discrimination in employment by any of its contractors. The nondiscrimination provision states, in the performance of services under this Agreement, the Contractor agrees not to discriminate against any employee or applicant because of race, religion, marital status, age, color, sex, handicap, national origin or ancestry, income level or source of income, arrest record or conviction record, less than honorable discharge, physical appearance, sexual orientation, political beliefs, student status and other such classifications that may be added by council action.
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